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Terms of Agreement between the Food Vendor and the Hawaii LGBT Legacy Foundation
(please read and ackowledge below)
Date of Event:
October 21, 2017
Waikiki Shell - Diamond Head Greens Area
Limited to a 10 ft. X 20 ft. Area – (to include a maximum tent size of 10 ft. X 10 ft.). No booth sharing is permitted. A vendor may supply their own tent, tables and chairs or rent the items from the festival for an additional fee as specified below. For spaces larger than 10 ft. X 20 ft. The vendor will need to purchase multiple spaces for their oversized booth.
The sum of all signs and banners cannot exceed 18 square feet per vendor booth and must be in good taste. Signs and banners exceeding the size requirements or determined to be in bad taste as determined by the Hawaii LGBT Legacy Foundation or Enterprise Services officers must be removed upon notification.
Booth setup – set-up can begin on October 21, 2017 at 7:00 am. All equipment and heavy items must be moved into the assigned vendor area by 10:30 am. Vehicle access to the Waikiki Shell – Diamond Head Greens Area will be closed down at 10:45 am and access will be restored until 6:00 pm.
Booths should be set up by 11:00 am, clean-up/booth breakdown must be conducted after 6:00 pm and completed by 7:00 pm.
Vendors must provide two (2) trash cans at their booth and remove their trash from the facility. Failure to remove trash will result in a $150.00 fee.
Vendor must furnish a food menu with prices for approval by October 1, 2017 deadline.
Vendor may not sell or give away any beverages without written approval of the Hawaii LGBT Legacy Foundation.
Vendor must provide a certificate of liability insurance showing coverage for comprehensive general liability insurance including products liability with a minimum limit of no less than $300,000 bodily injury, per occurrence and $10,000 property damage, per occurrence listing the Hawaii LGBT Legacy Foundation and the City and County of Honolulu as additional insureds.
Vendor must provide a Department of Health temporary food establishment permit application.
Vendor must provide proof of a general excise tax license.
The vendor shall indemnify, defend, and forever hold the Hawaii LGBT Legacy Foundation and their volunteers, as well as their sponsors harmless from and against all claims, and actions for personal injury, death, property damage or other legal damage/claims which may be sustained by any and all vendors as a result of and in conjunction with other vendors involved in the above referenced activity, together with any loss, cost, expense including and without limitations, court costs, and attorney fees which the Hawaii LGBT Legacy Foundation may sustain as a result of the event, including limitations, claims by the vendor’s own worker employees or other parties against the aforementioned organizations.
By entering my full name and date below, I have read and will abide by all terms listed above.
Food Vendor Application
The following must be submitted by email to firstname.lastname@example.org within 14 days of submitting your application or by October 1 (whichever is earlier):
Only complete applications will be considered. All vendor applications are subject to the approval of The Hawaii LGBT Legacy Foundation.
Food Vendor Registration Fees
There are two options for Food Vendors:
Please select the options/pricing based on registration date: Now-August 31 or September 1-October 1
If you would like to manage your Hawaii LGBT Legacy Foundation account (i.e., view and print donation history, update profile, etc.), please create a login name and password below. Your password must be at least eight characters long, and contain at least one number.
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